Bilingual (Spanish) Administrative Assistance

Bilingual (Spanish) Administrative Assistance

Bilingual (Spanish) Administrative Assistance

Victoria Transcultural Clinical Center (VTCC), LLC – Fairfax, VA 22030

The Administrative Assistant provides Full-Time clerical support to our office location located in Northern Virginia

We are a mental health company that has been in operation for over a decade. We serve a sizable, diverse population in Northern Virginia, and are now looking to staff the position of a full-time bilingual (English/Spanish) Administrative Assistant. We are seeking a individual who has a positive, energetic attitude, as well as a seasoned work ethic. The ideal candidate will be able to provide a full range of clerical and front desk support in a timely, responsible fashion.


  • Copying and faxing as needed
  • Answer Telephones
  • Review answering machine messages
  • Take messages and distribute to the proper staff member
  • Maintain and update staff Phone List
  • Scheduling appointment and maintaining staff calendars
  • Filing client documentation according to HIPPA requirements and existing admin structure
  • Maintain most current form revisions on computer
  • Communicate with supervisor weekly in progress of task/challenges/accomplishments
  • Maintain front office and keep waiting area organized/clean
  • Keep office supply cabinet organized and stocked
  • Maintain staff training files
  • Utilize various software applications to compose and/or type letters, memos, reports and other documents
  • Attend to visitors and assist other staff as needed
  • Undertake other duties such as ordering office supplies
  • Assist with special projects as needed

Characteristics of the Ideal Candidate

  • Be a fully functioning self-starter
  • Have excellent verbal and written communication skills
  • Take initiative and work independently on assigned tasks
  • Seek advice and direction for work that requires clarification
  • Prioritize between multiple tasks and remain organized to meet deadlines
  • Be at ease while interacting with diverse populations, and with professionals
  • Be fully proficient in Spanish and English, both in verbal and written communication
  • Be computer savvy and a quick-learner
  • Be proficient in MS Office, including WORD, Excel, and PowerPoint, and others as needed.
  • Relish working in a fast-paced environment.


  • Record all phone intakes in the designated form and file accordingly
  • File all clinical documents according to existing administrative system
  • Prepare and fax/send information requested from various sources (prioritizing related documentation)
  • Review weekly reports on clients’ eligibility and inform staff of pending documentation


  • Minimum of 2-year AA, or equivalent years of administrative experience.
  • Must be proficient in Microsoft Excel, Word and Outlook.
  • Native or Bilingual proficiency in English and Spanish
  • Ability to type 45 – 50 words per minute.


  • A list of three (3) current or recent work references with contact information. To apply for this position.


  • Paid Time Off (Sick/Vacation) after 90 days
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Paid Holidays

Job Type: Full-time